Zapier

Zapier is an online automation tool that connects your favorite apps, such as Gmail, Slack, MailChimp, Quickbooks Online and over 1,000 more. You can connect two or more apps to automate repetitive tasks, also known as Zaps. A Zap is a connection, or integration, between two or more apps that automates a task. A Zap is made of a Trigger (ex: When a new person is added to your business on Pike13) and an Action (ex: Create and send a new email message via Gmail).

Zaps run automatically to move and manage data without any work on your part. For more information on building a Zap, visit the How to Create a Zap Guide in the Zapier Learning Center.

Getting Started

Pike13’s Zapier Integration requires a Pike13 Professional subscription and a Zapier subscription. The integration can be found by searching for the "Pike13" app in Zapier or by visiting our Zapier integration page.

A  free or paid subscription with Zapier is required to begin using Zapier with Pike13. Multi-step zaps will require a paid subscription.

Available Triggers

A Trigger is the event in an app that starts the Zap. Once you set up a Zap, Zapier will monitor the app for that event. Below is a list of the Triggers that Pike13 provides through Zapier.

 

Clients

Person created

Triggers when a new client is added to your Pike13 Business.

Person updated

Triggers when an existing client is updated on your Pike13 Business.

See Person.Created and Person.Updated webhook documentation for description of  fields and trigger fields: https://developer.pike13.com/docs/webhooks/v3#topics_person

 

Transactions

Transaction created

When a new payment or refund is run through Pike13.

Transaction updated

When a payment or refund is updated in Pike13.

See Transaction.Created and Transactions.Updated webhook documentation for description of fields and trigger fields: https://developer.pike13.com/docs/webhooks/v3#topics_transaction 

 

Invoices

Invoice created

When a new invoice is created in Pike13.

Invoice updated

When an existing invoice is updated in Pike13.

See Invoice.New and Invoice. Updated webhook documentation for description of fields and trigger fields: https://developer.pike13.com/docs/webhooks/v3#topics_transaction

 

Event occurrence upcoming

This Trigger will fire your Zap for each upcoming Event. The trigger will fire 24, 48, or 72 hours before the start of the event, depending on the Service’s configured Reminder period.
If the service has reminder’s disabled, it will trigger 24 hours before the start of the event. If an Event is created after the reminder period has already passed, it will fire shortly after being created.

For more information on Triggers, visit the Setting Up the Trigger section of the  How to Create a Zap Guide in the Zapier Learning Center.

Available Actions

The Action is the event that completes the Zap. There are two types of Actions: Create and Search. Zaps can have more than one Action. Below is a list of the Actions and Searches that Pike13 provides through Zapier.

Create Person

Create a new Client in your Pike13 Business.

Update Person

Update an existing Client in your Pike13 Business.

Search Person (& Optionally Create)

Search for an existing Client in your Pike13 Business. If they don't exist, optionally create a new Client.

Search Invoice

Search for an existing Invoice in your Pike13 Business

Post Roster Note

This action allows you to post private, public, and website notes to your Rosters. As a reminder, Private notes are only seen by staff members, Public Notes are sent to everyone currently enrolled and can be seen by only clients that enroll, and website notes are sent to everyone currently enrolled, but can be seen on the schedule for any user, whether they are enrolled or not.

For more information on Actions, visit the Setting Up the Action section of the How to Create a Zap Guide in the Zapier Learning Center.

Frequently Asked Questions

Who can use the Zapier integration with Pike13?

Only Staff Members with the role of Owner or Primary Owner can use Pike13 with Zapier. You must also have a Professional subscription.

Is there a Zapier Help Guide?

Yes, Here is a link to the Getting Started With Zapier Guide.

How do I mange leads using Zapier?

If you're using other tools to collect your Member or Lead contact information, Zapier might be a good option to automate adding those contacts as Pike13 Clients. Many popular CRM, Marketing Automation, and Form tools integrate with Zapier. See Zapier's full directory here: https://zapier.com/apps.

Here are the available fields when creating a new Pike13 Client through Zapier:

• Home Location
• First Name
• Last Name
• Email
• Phone
• Birthday
• Custom Fields
• Option to send welcome email
• Option to issue complementary pass